Document Rejections

Most Common Rejections of Documents:

  • Notary missing or incomplete
  • Incorrect fee or fee not included
  • Name must be typed the same as signature
  • Check made payable to incorrect county/office
  • Name of person preparing the document missing
  • Document is not suitable for microfilm
  • Self-addressed stamped envelope not enclosed
  • We do not forward instruments to third parties without SASE
  • Not for Hancock County
  • Sales disclosure form not included
  • Fee for sales disclosure form not included (payable to Treasurer)
  • Original mortgage (Lender) not shown may be placed anywhere on document
  • Attached exhibits missing
  • Legal description incorrect, incomplete or missing
  • Instrument number of the Power of Attorney not  provided at the signature
  • Cross reference number to original document incorrect or missing
  • Name of company and title of officer doesn’t  appear at signature
  • Names must be typed or printed under all signatures
  • Document does not have 2" space top and bottom margin on first and last page (additional $1 per page)  as required by amend. I.C. 36-2-11-16.5 or has been used by a party other than Recorder
  • Affirmation statement missing